Referencing and citing

Your introduction to referencing and citing.

Software provided by Te Herenga Waka - Victoria University of Wellington. Compatible with all referencing styles.

Learn how to get the most out of EndNote and find out how to get a copy of EndNote for your computer.

Getting started with EndNote:

Updates

EndNote workshops - sign up to Zoom in

9 July 2020 Online EndNote workshops now open for registration. Sign up to join a Zoom video conference hosted by Subject Librarians.

Register on the Library Workshops webpage

Upcoming Library EndNote workshops postponed

23 March 2020 Scheduled EndNote face-to-face workshops have been cancelled while the Library plans replacement online training sessions. Check again soon to register.

Library workshops calendar and registration

Already registered for a workshop? You will receive an email outlining your options.

Contact you Subject Librarian for more help

Accessing EndNote

Download and install University licenced software for the EndNote desktop version.

  1. Go to the Student Downloads or Staff Downloads website. Students will need to enter their email address as username@myvuw.ac.nz.
  2. Download the installation files for either EndNote X9 for Mac or EndNote X9.3.1 (Windows), to suit your computer operating system.
    1. Select the software version you need.
    2. Read Step 1 - Licence Agreement.
    3. Take note of Step 2 - Installation Instructions, you may need to refer to them later in the process.
    4. Save the downloaded installation file to your computer in a folder that you can easily locate later.
    5. When the file download is complete, you can close the software Downloads website and close your web browser.
  3. On your computer open the folder where you saved the downloaded installation file, and...
    • For Windows
      Right-click the downloaded zipped (compressed) folder, and select Extract All... (or Unzip).
      View the extracted files, and double-click ENX9Inst.msi.
      Follow the installation instructions on screen.
    • For Macintosh
      Double-click the downloaded file EndNoteX9SiteInstaller.dmg.
      Follow the installation instructions on screen.
  4. Open EndNote. In the drop-down menus find, and implement, the check for EndNote updates. Your EndNote desktop version is ready to use when the updates are complete.
  5. To keep your computer tidy, open the folder where you saved the downloaded installation file and delete the downloaded installation file(s). You do not need these files after the installation process is complete.

Note about EndNote access

There is a desktop version of EndNote and an online version of EndNote. You can use either version by itself or, synchronise the two versions to save an online backup of your EndNote library and to enable access to your EndNote library from multiple devices.

EndNote desktop version is available for Windows and Macintosh operating systems. EndNote online is available through most web browsers but has limited functionality compared to the desktop version.

All University student and staff computers have the desktop version of EndNote available. If it is not yet installed on the computer you use, select it from the VUW Software Centre.

Note about EndNote access

There is a desktop version of EndNote and an online version of EndNote. You can use either version by itself or, synchronise the two versions to save an online backup of your EndNote library and to enable access to your EndNote library from multiple devices.

EndNote desktop version is available for Windows and Macintosh operating systems. EndNote online is available through most web browsers but has limited functionality compared to the desktop version.

EndNote online and Web of Science use the same user account. If you have one, use your Web of Science account details to sign in to EndNote online. If you register a new account through EndNote online this will also be your Web of Science account.

Initial registration for the online version of EndNote must be done from a computer on campus. Once registered you can sign in from anywhere but the initial registration must be done from a recognised University IP address. For initial registration:

  1. From the library's Databases page search by title for EndNote online.
  2. Sign in using your Web of Science account details or Register for a new account (ignore the Institution login option and set up a new account using an email address of your choice).
  3. Follow the registration instructions on screen.

Note about EndNote access

There is a desktop version of EndNote and an online version of EndNote. You can use either version by itself or, synchronise the two versions to save an online backup of your EndNote library and to enable access to your EndNote library from multiple devices.

EndNote desktop version is available for Windows and Macintosh operating systems. EndNote online is available through most web browsers but has limited functionality compared to the desktop version.

Sync with EndNote online

Set up EndNote desktop version to automatically synchronise with EndNote online. This saves an online backup of your EndNote library and enables you to access your EndNote library from any device.

Accessing EndNote for instructions how to register for EndNote online

Synchronising a large EndNote library including lots of file attachments will be slow the first time. All references, file attachments and groups will be synchronised. Group Sets are not directly accessible using the EndNote online website but they are synchronised and can be retrieved through desktop EndNote.

Set up EndNote sync

Set Up EndNote Sync instructions

Sync to another computer or restore from EndNote online backup

Use the sync function to download your EndNote online content to EndNote desktop on an additional computer. Or use this same process to restore your desktop EndNote library from EndNote online.

  1. In desktop EndNote open a new, empty EndNote library. Give it a different name to distinguish it from other copies of your EndNote library. Do not try to re-use an existing EndNote library - you will ruin your online copy. You must use a new, empty library.
  2. Use the Sync button. In the pop-up window enter your EndNote online account credentials and select OK.
  3. All references, file attachments and groups will be synchronised to your new desktop EndNote library.

Any future changes to the library will sync between EndNote online and all linked desktop EndNote libraries.

Saving references from databases

Set your Google Scholar preferences

  1. On the Google Scholar website, open the menu and select Settings.
  2. Under the heading Bibliography manager, use the drop-down options to select Show links to import citations into EndNote.
  3. Save your settings.

Save references to EndNote

You have to save references from Google Scholar one at a time. Follow this process:

  1. In your Google Scholar search results list, under each reference you will see the Import to EndNote link. If you do not see this link, check you Google Scholar preferences (see above).
  2. Under the reference you want, select the Import to EndNote link to download the EndNote import file.
  3. Open the EndNote import file that was saved to your computer. This adds the reference to your EndNote library.
  4. In your EndNote library, open the reference, check the details and add any additional information that may be useful to you later.
  5. Repeat Step 2 to Step 4 of this process for each reference you want to save.

Browser Actions with Direct Export for additional browser-specific instructions

You have to save references from Google Books one at time. Follow this process:

  1. In your Google Books search results list, select the title of the book you want to save. This opens the book details page.
  2. On the book details page, under the heading Bibliographic information, find the Export Citation options and select EndNote to download the EndNote import file.
  3. Open the EndNote import file that was saved to your computer. This adds the reference to your EndNote library.
  4. In your EndNote library, open the reference, check the details and add any additional information that may be useful to you later.
  5. Repeat Step 1 to Step 4 of this process for each reference you want to save.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time directly from your ProQuest search results list.

  1. In your ProQuest search results, select from the numbered list all the references you want.
  2. Open the Save link and select RIS (works with EndNote, Citavi, etc).
  3. In the Export/Save pop-up box select your desired options, ensure that Output to RIS (works with EndNote, Citavi, etc) is displayed, and Continue.
  4. Wait for the Request complete confirmation message then download the RIS file.
  5. Open the RIS file that was saved to your computer. This adds the references to your EndNote library.
  6. In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you later.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time from PubMed using the Clipboard feature.

Direct Export from PubMed instructions

Browser Actions with Direct Export for additional browser-specific instructions

Every time you add references to your EndNote library, open each reference in turn, check the details and add any additional information that you may find useful later. It is better to correct any errors while you are collecting the reference details rather than to find out later that details are missing.

You can save multiple references at the same time from Scopus using the My List feature.

  1. In your Scopus search results, select from the numbered list all the references you want and then, at the top of the results list, select Add to List.
  2. In the pop-up message, open the View or manage your list link to view a list of your selected references.
  3. Select all the references in your list and, at the top of the list, open the Export link.
  4. Select the RIS Format export method, and select any additional details you want to save to EndNote, then Export to download your references as an RIS file.
  5. Open the RIS file that was saved to your computer. This adds the references to your EndNote library.
  6. In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you later.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time from Web of Science using the Marked List feature.

Direct Export from Web of Science instructions

Browser Actions with Direct Export for additional browser-specific instructions

Every time you add references to your EndNote library, open each reference in turn, check the details and add any additional information that you may find useful later. It is better to correct any errors while you are collecting the reference details rather than to find out later that details are missing.