Open access

This guide provides information about open access publishing and sharing research data.

Depositing Open Access at Victoria University of Wellington

Depositing new content into Open Access Victoria University of Wellington | Te Herenga Waka is quick and easy.

Deposits are prepared in the Elements system and become discoverable in our Figshare open access repository.


  • By making this deposit you will make your research discoverable and increase its potential impact
  • The open access version will reference the published version and provide a preferred citation which highlights the published version.
  • Our system creates a DOI for easy sharing of research.

Deposit Process:

  1. Login to your Elements account.
  2. Navigate to the publication you wish to deposit. At this time only journal articles, conference contributions, reports, and book chapters can be deposited.
  • If you can’t locate it then add a new publication.
  1. Use the deposit button. 
  2.     Read and follow the deposit advice. There’s two tabs of advice; institutional advice and Sherpa Romeo advice.
  • Upload the file that the publisher permits you to use. This will be detailed on the Sherpa Romeo tab. Our preferred versions are the post-print and published versions of a paper.
  1. Complete the 3 step deposit process.
    1. Choose a file and attach it. NOTE: please supply a file instead of a link so users can read the research immediately in Figshare.
    2. Apply an embargo or creative commons licence. Some publishers require an embargo before you can make the open access version available
    3. Complete the deposit to make the publication available on Figshare.
  2. Navigate to to see your publication at the top of the homepage.

Depositing Help

For help in understanding publisher open access policies view the Sherpa Romeo Help page, especially

Contact Library Research Services ( if you need help with:

  • Depositing content
  • Editing or deleting records
  • Scanning print only items

How to deposit your papers and make them open

This video (6'09") will show you how to deposit a post-print or author accepted manuscript to Open Access Victoria University of Wellington | Te Herenga Waka