Open access

This guide provides information about open access publishing and sharing research data.

How to make all your papers OA

How to make all your papers open access

You may be surprised to learn this is easier than it sounds. Authors can make potentially all of their work openly accessible with minimal effort  and without affecting where they choose to publish.

  • All the major academic publishers allow publishing of pre-prints in institutional repositories
  • Post-prints can usually be self-archived on personal websites and in institutional repositories (this is typically after an embargo)
So what are pre-prints and post-prints?
  • A pre-print is the version of an article before peer review, that is an author’s own write-up of research results and analysis with no other value added to it by a publisher such as formatting, copy-editing, technical enhancements, and the like
  • A post-print is the version of an article after peer review, that is an accepted manuscript of an article which typically includes author-incorporated changes suggested during submission and peer review. Authors get a copy of their post-print prior to the publication of the final version in a journal
How can I do this?

Even if a publisher does not allow archiving in our institutional repository, they may allow authors to publish a version on a personal website. 

Right to share?

Authors should check the journal’s archiving policy, as there may be special permissions to consider. This is embedded in the Elements deposit process for researchers depositing into Open Access Victoria University of Wellington. To quickly check a journal's archive policy:

  • Run a journal title or ISSN search in SHERPA/RoMEO, which should provide a simple summary of what you’re allowed to do with your post-print
  • If in doubt or unable to locate the journal in SHERPA/RoMEO, contact the journal editor or publisher’s permissions/copyright section

Be aware that some funders require you to deposit articles in publicly accessible databases after publication, so make sure the journal you are publishing in allows those requirements or amend your Copyright Transfer Agreement to attempt to retain certain rights.

What about book chapters?

Book chapters can be deposited into Open Access Victoria University of Wellington via Elements. To check your ability to make the pre or post-print versions available consult: