Referencing and Citing

Your introduction to referencing and citing.

Getting started with EndNote

EndNote is reference management software. Use it to collect, organise and keep track of your references. Using EndNote you can easily insert references into your written work, as in-text citations or footnotes, while automatically creating a reference list. Learn how to get the most out of EndNote and find out how to get a copy of EndNote for your computer.

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Using EndNote

EndNote for Windows

EndNote for Macintosh

Important update (August 2019): Apple will be releasing macOS 10.15 Catalina this fall. Apple has made the decision to drop all 32-bit application support with this release, which will impact EndNote. EndNote X9 for macOS will be extensively updated for compatibility prior to the launch of Catalina. If you already have EndNote X9, please install all updates as they become available to avoid interruption in your workflow.
If you are running EndNote X8 or earlier, we recommend upgrading to EndNote X9 as based on early information from Apple, your current version will not work with macOS Catalina. Alternately, you may keep working on your current macOS version.
For more details, please visit https://support.clarivate.com/Endnote/s/article/EndNote-for-Mac-macOS-Catalina-Compatibility

Accessing EndNote

There is a desktop version of EndNote and an online version of EndNote. You can use either version by itself, or synchronise the two versions to save an online backup of your EndNote library, and to enable access to your EndNote library from any device.

EndNote desktop version is available for Windows and Macintosh operating systems.

Get EndNote for your computer

All Victoria University of Wellington student computers have the desktop version of EndNote installed. For staff computers, install the desktop version of EndNote using the VUW Software Centre.

For your personal computer, download EndNote from the VUW Software Downloads webpage.

Register for EndNote online

EndNote online and Web of Science use the same user account. If you have one, use your Web of Science account details to sign in to EndNote online. If you register a new account through EndNote online this will also be your Web of Science account.

Initial registration for the online version of EndNote must be done from a computer on campus. Once registered you can sign in from anywhere but the initial registration must be done from a recognised VUW IP address. For initial registration:

  1. From the library's Databases A-Z page open EndNote online.
  2. Sign in using your Web of Science account details or Register for a new account (ignore the Institution login option and set up a new account using an email address of your choice).
  3. Follow the instructions for registration.

Sync with EndNote online

Set up EndNote desktop version to automatically synchronise with EndNote online. This saves an online backup of your EndNote library and enables you to access your EndNote library from any device.

Accessing EndNote for instructions how to register for EndNote online

Synchronising a large EndNote library including lots of file attachments will be slow the first time. All references, file attachments and groups will be synchronised. Group Sets are not directly accessible using the EndNote online website but they are synchronised and can be retrieved through desktop EndNote.

Set up EndNote sync

Set Up EndNote Sync instructions

Sync to another computer or restore from EndNote online backup

Use the sync function to download your EndNote online content to EndNote desktop on an additional computer. Or use this process to restore your desktop EndNote library from EndNote online.

  1. In desktop EndNote open a new, empty EndNote library. Give it a different name to distinguish it from other copies of your EndNote library. Do not try to re-use an existing EndNote library - you will ruin your online copy. You must use a new, empty library.
  2. Use the Sync button. In the pop-up window enter your EndNote online account credentials and select OK.
  3. All references, file attachments and groups will be synchronised to your new desktop EndNote library.

Any future changes to the library will sync between EndNote online and all linked desktop EndNote libraries.

Saving references from databases

Set your Google Scholar preferences

  1. On the Google Scholar website, open the menu and select Settings.
  2. Under the heading Bibliography manager, use the drop-down options to select Show links to import citations into EndNote.
  3. Save your settings.

Save references to EndNote

You have to save references from Google Scholar one at a time. Follow this process:

  1. In your Google Scholar search results list, under each reference you will see the Import to EndNote link. If you do not see this link, check you Google Scholar preferences (see above).
  2. Under the reference you want, select the Import to EndNote link to download the EndNote import file.
  3. Open the EndNote import file that was saved to your computer. This adds the reference to your EndNote library.
  4. In your EndNote library, open the reference, check the details and add any additional information that may be useful to you later.
  5. Repeat Step 2 to Step 4 of this process for each reference you want to save.

Browser Actions with Direct Export for additional browser-specific instructions

You have to save references from Google Books one at time. Follow this process:

  1. In your Google Books search results list, select the title of the book you want to save. This opens the book details page.
  2. On the book details page, under the heading Bibliographic information, find the Export Citation options and select EndNote to download the EndNote import file.
  3. Open the EndNote import file that was saved to your computer. This adds the reference to your EndNote library.
  4. In your EndNote library, open the reference, check the details and add any additional information that may be useful to you later.
  5. Repeat Step 1 to Step 4 of this process for each reference you want to save.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time directly from your ProQuest search results list.

  1. In your ProQuest search results, select from the numbered list all the references you want.
  2. Open the Save link and select RIS (works with EndNote, Citavi, etc).
  3. In the Export/Save pop-up box select your desired options, ensure that Output to RIS (works with EndNote, Citavi, etc) is displayed, and Continue.
  4. Wait for the Request complete confirmation message then download the RIS file.
  5. Open the RIS file that was saved to your computer. This adds the references to your EndNote library.
  6. In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you later.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time from PubMed using the Clipboard feature.

Direct Export from PubMed instructions

Browser Actions with Direct Export for additional browser-specific instructions

Every time you add references to your EndNote library, open each reference in turn, check the details and add any additional information that you may find useful later. It is better to correct any errors while you are collecting the reference details rather than to find out later that details are missing.

You can save multiple references at the same time from Scopus using the My List feature.

  1. In your Scopus search results, select from the numbered list all the references you want and then, at the top of the results list, select Add to List.
  2. In the pop-up message, open the View or manage your list link to view a list of your selected references.
  3. Select all the references in your list and, at the top of the list, open the Export link.
  4. Select the RIS Format export method, and select any additional details you want to save to EndNote, then Export to download your references as an RIS file.
  5. Open the RIS file that was saved to your computer. This adds the references to your EndNote library.
  6. In your EndNote library, open each reference in turn, check the details and add any additional information that may be useful to you later.

Browser Actions with Direct Export for additional browser-specific instructions

You can save multiple reference at the same time from Web of Science using the Marked List feature.

Direct Export from Web of Science instructions

Browser Actions with Direct Export for additional browser-specific instructions

Every time you add references to your EndNote library, open each reference in turn, check the details and add any additional information that you may find useful later. It is better to correct any errors while you are collecting the reference details rather than to find out later that details are missing.

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